Writing Advice from an Editor to an Intern

By Kate Phillips

          I didn’t set out to become an editor. I wanted to be a successful writer working from home. I became both after years of writing then taking a writing class where I met the woman who just bought one of the magazines I now write for and edit.

I started out as an unpaid intern for the magazines. I wrote articles as well as learned about copyediting (turning press releases and items sent in by the public about meetings and events into style copy for the magazine issue), layouts (placing headlines, bylines, copy, ads, pull quotes, photos, and captions on each page), proofreading (using the correct proofreaders’ marks), and all the little things to check in an effort to publish an almost perfect issue (something always goes wrong).

A few years later, I became the editor of one then two magazines—a job I love.

Now I’m working with an intern who wants to be a writer and an editor. I’m happy to share my knowledge and experience with her; however, writing skills are more straightforward to teach than editing skills. My writing advice is posted now. My advice for editing will be posted on October 17, 2016.

Here is my writing advice:                                                                        

                             

To be a better writer, write. It’s just that simple. There is never enough time to write. You must make the time to write. Get up early. Stay up late. Write anytime you are waiting for someone or something. Writers write! Jot down thoughts and sentence fragments, plots, and ideas in a notebook or record on phone. 

If you want to be a professional writer, learn to write on demand, not wait for inspiration, by writing to deadlines. Filling a notebook a month as recommended by Natalie Goldberg in Writing Down the Bones is a great way to start. Write a concise weekly blog—300-500 words—without fail. Write three pages every morning as recommended by Julia Cameron in The Artist’s Way. If really short on time, write Six-Word Memoirs®. (See books by the same title or visit Smith Magazine online.)

Take writing classes or join a writing group. Deadlines and feedback are essential.

“It is easy to lose sight of the fact that writers do not write to impart knowledge to others, rather, they write to inform themselves.”   –Judith Guest

Choose a magazine you enjoy reading. Write an article following its style (topic, word count, tone, etc.). Write about what you love. Learn from the best as you can interview experts or participants in whatever topics interest you. Write your first drafts without thought to the word count. Then rewrite your articles repeatedly. Final articles should be your best work including all the points you wanted to make as well as meeting the word counts. Submit articles for publication.

“Don't market yourself. Editors and readers don't know what they want until they see it. Scratch what itches. Write what you need to write, feed the hunger for meaning in your life.”     –Donald M. Murray

Write with abandon then rewrite by writing concisely.

“Nothing you write, if you hope to be any good, will ever come out as you first hope.”   –William Hellman

For reference: on average, I spend 35-40% of my time writing and 60-65% rewriting pieces for publication. I rewrite my articles five, six, ten times until I’m satisfied it’s the best I can do. Read pieces aloud to catch mistakes.

“Writing is really rewriting—making the story better, clearer, truer.” –Robert Lipsyte

“Look for verbs of muscle, adjectives of exactitude.”  --Mary Oliver in Blue Pastures on page 89.

Meet all deadlines, no matter what, as professional writers and editors won’t work for long if they don’t.

Also, read everything. A better reader is a better writer.

Read writing books. I have recommended many on this blog (see partial list at end of this post), especially The War of Art by Steven Pressfield.

All knowledge makes you a better writer (and editor). I read all genres as good writers make any genre or topic interesting. I also read books about philosophy, science, space, and art as well as classic novels and bestsellers.

“You learn to write by reading and writing, writing and reading. As a craft, it's acquired through the apprentice system, but you choose your own teachers. Sometimes they're alive, sometimes they're dead.”  –Margaret Atwood

Read often and widely including poetry to get a feel for words, language, flow, and rhythm.

Poetry is essential. Ray Bradbury makes this recommendation to writers on page 36 of Zen in the Art of Writing:

Read poetry every day of your life…it flexes muscles you don’t use often enough…it expands the senses and keeps them in prime condition.

Reading expands your vocabulary, too. Look up every word new-to-you for future reference. Write these words and definitions in your notebooks so you remember them.

Make sure the words you use (or edit) mean what you think they mean otherwise you look foolish. Once in print, it is out there forever so take the time to refer to a dictionary, RefDesk.com, or the Oxford American Writer’s Thesaurus. Use correct punctuation and grammar, too.  

For writers (and editors), words are our medium. Spend as much time as possible reading and writing.

“…writing is finally sitting alone in a room and wrenching it out of yourself, and nobody can teach you that.”       –Jon Winokur

Writing Book Recommendations: 

(I have reviewed most of these books on this blog. Dates of posts are in parentheses.)

The War of Art by Steven Pressfield  (8/30/12)

Turning Pro by Steven Pressfield  (9/9/13)

Writing Down the Bones by Natalie Goldberg  (5/6/13; 1/12/14)

The Right to Write and The Writer’s Life by Julia Cameron  (5/6/13; 1/12/14)

Invisible Ink by Brian McDonald  (6/26/16)

The Golden Rule by Brian McDonald  (7/25/16)

The Elements of Eloquence: Secrets of the Perfect Turn of Phrase by Mark Forsyth  (2/23/15)

The Writer’s Home Companion edited by Joan Bolker, Ed. D.  (12/3/12)

Blue Pastures by Mary Oliver  (3/21/16; 4/4/16)

Zen and the Art of Writing by Ray Bradbury  (3/9/15)

For Writer’s Only by Sophy Burnham  (12/17/12)

The Writing Life by Ellen Gilchrist  (7/21/14)

Tiny Beautiful Things by Cheryl Strayed, author of Wild (1/28/13)    

Year of Yes by Shonda Rhimes  (1/11/16)

Telling Lies for Fun and Profit: A Manual for Fiction Writers by Lawrence Block (will be reviewed)

The Book on Writing by Paula LaRocque (will be reviewed)

The Modern Library Writer’s Workshop by Stephen Koch  (8/5/13)

Bird by Bird by Anne Lamott (5/6/13)

A Writer’s Paris: A Guided Journey for the Creative Soul by Eric Maisel  (5/25/15)

Fiction Writing Master Class by William Cane (9/7/15)

The Soul of Creative Writing by Richard Goodman 10/19/15)

Backpack Literature by XJ Kennedy and Dana Gioia (4^th post each month, September 2016-April 2017)

On Writing by Stephen King—needs no review

Write Within Yourself: An Author’s Companion by William Kenower  (8/8/16)

The Writing Trade by John Jerome (1/14/13)

Poetry:

Mary Oliver  (4/28/14) I read all her books.

Billy Collins  (4/22/13) I read all his books.

Anthologies & classic poetry

Knowledge:

A Natural History of the Senses by Diane Ackerman. (5/27/13) I recommend all of her books.

At Home by Bill Bryson. I read all his books.  (12/24/12; 1/26/15)

Books by Joseph Campbell & The Art of Reflection: A Joseph Campbell Companion by Diane K. Osbon

Memoirs:

Handling the Truth: On the Writing of Memoir by Beth Kephart  (8/26/13)

Let’s Take the Long Way Home by Gail Caldwell  (9/29/14)

On Conan Doyle by Michael Dirda  (11/23/15)

Six-Word Memoirs edited by Larry Smith  (9/10/12)

Essays:

Ex Libris: Confessions of a Common Reader by Anne Fadiman (11/26/12)

This is the Story of a Happy Marriage by Ann Patchett (5/26/14) Title of an essay, not subject of book.

High Tide in Tucson by Barbara Kingsolver (7/22/13)

A Cup of Comfort for Writers edited by Colleen Sell  (5/11/15)

Screenplays:

Screenplay by Robin Russin and William Missouri Downs  (8/10/15)

On Story: Screenwriters and Their Craft edited by Barbara Morgan and Maya Perez  (6/6/16)

Reference:

Oxford American Writer’s Thesaurus (6/9/14)

The Synonym Finder by J I Rodale  (6/9/14)

Grammar and punctuation books

Online:   

Are You There Blog? It’s Me Writer by Kristen Lamb, award-winning blog warriorwriters.wordpress.com.

Steven Pressfield, blog Writing Wednesdays at www.stevenpressfield.com.

Longhand vs Keyboard and Taking Natalie Goldberg's Advice

By Kate Phillips 

Somewhere long ago I heard someone say the physical act of continuous motion of your pen on paper connects your brain to your heart through your fingertips. You plug in your intuition. So, I write by hand every day. I doodle. I keep lists of ideas, which become a crazy haiku that I can sometimes decipher.

--Suzi Baum

For it would seem…that we write, not with the fingers, but with the whole person. The nerve which controls the pen winds itself about every fiber of our being, threads the heart, pierces the liver.

 --Virginia Woolf

Writing by hand is also like…"sculpting words with a pen".

I read that phrase recently, but couldn’t find it again so I don’t know who wrote it. Normally I underline phrases, sentences, or passages I like in books or copy them into my notebooks or common books, but this time I only remember reading it so I apologize for having no attribution, but the phrase is so true for me I had to include it. (It's a thought from Richard Goodman. See the post I wrote on him on 10/19/15.)

Since I’ve studied graphology, I’m interested in handwriting. It does look artistic from many angles, but I know it’s a form of sculpture from the solid callous near the top joint of my middle finger  that formed over years of holding a pen firmly while I inscribed my words into paper. Yes, into paper. I write firmly enough to be able to feel the words on the back of pages when I’m scribbling fast and furiously.

I love to write longhand in my favorite 80-page notebooks with my favorite pens—I favor blue ink in the Bic Cristal 1.6mm pen. (Not a paid endorsement.) It’s inexpensive and fast-writing as my hand tries to keep up with my thoughts—the qualities of a useful pen as recommended by Natalie Goldberg in Writing Down the Bones (page 5). She prefers cheap Schaeffer fountain pens.

The point of being a writer is to write. Before I had any paid assignments, I followed Natalie Goldberg’s advice to fill a notebook a month using fast-writing pens. I wrote about anything and everything to get those pages filled. My ideas and feelings oozed out through my pen mixed with what I had read, heard, and learned along the way. Over time my writing style appeared and shaped my work. I wrote all the time. In short, it’s how I became a writer.

I did this for years while in school, before and after jobs I hated—sometimes during, too—until I started my first magazine staff writing job which I wouldn’t have landed without all the writing practice in notebooks. As I began to write more professionally, I still filled a notebook a month until my writing assignments took up the majority of my time.

Now I spend most of my professional writing time using a keyboard. Writing this way has its charms: easy to do, easy to read, easy to reorganize, easy to delete, and easy to email—which is I why I can work from home.

These are all the reasons I love writing using a keyboard and computer, but I will never give up filling notebooks with my thoughts, ideas, and quotes that appeal to me with attributions because I love the feel of a pen in my hand. I love how intuitive I feel when writing with a pen. I love filling pages with words leaving trails of ink in my unique style.

I also love looking at these notebooks years later. They are proof I have written as opposed to Word docs that were never printed out only emailed to editors to appear in magazine issues. Not only are these pages sculpted by the words I inscribed, but the filled notebooks are also haphazardly-piled colorful sculptures displayed on shelves around my home. I love knowing I’ve created art.

A Writer's Summer Plans: Personal Writing Classes

By Kate Phillips 

         If simply planning time to write isn’t enough motivation, if you are not going to Paris to write, or if you need some structured writing time, look into writing groups or classes.

If you cannot find any that work with your writing schedule, set up a class for yourself. Simply pick a genre. Find two or three helpful writing books in that genre that speak to you. Choosing the writing books will take some time and effort as there is no one perfect writing book for everyone so start looking now. Then decide on either one notebook for all your work or one notebook for each book.

         You can work with one book at a time or alternate after each chapter. I recommend at least two books to get different perspectives on the genre.

Here are some books I recommended. If I’ve written a review on The Writer's Crate blog (not this blog as many posts have the same published dates) the date appears after the author’s/editor’s name.

  

For overview:

The Modern Library Writer’s Workshop: A Guide to the Craft of Fiction edited by Stephen Koch (8/5/13);

The Writer’s Home Companion: An Anthology of the World’s Best Writing Advice, from Keats to Kunitz edited by Joan Bolker, Ed.D., (12/3/12);

Writing Down the Bones: Freeing the Writer Within by Natalie Goldberg (6/2/14; 3/3/14; 9/17/12);

Lots of writing exercises:

The 90-Day Novel: Unlock the Story Within by Alan Watt (12/31/12; 1/7/13; 2/4/13; 3/4/13; 4/1/13);

The 90-Day Screenplay: A day-by-day guide through the process of getting your screenplay onto the page by Alan Watt;

The Writer’s Home Companion: An Anthology of the World’s Best Writing Advice, from Keats to Kunitz edited by Joan Bolker, Ed.D., 222 exercises on pp. 56-66, (12/3/12);

The five book series Now Write! with Exercises from Today’s Best Writers and Teachers includes these topics:

Fiction edited by Sherry Ellis;

Nonfiction: Memoir, Journalism, and Creative Nonfiction edited by Sherry Ellis;

Science Fiction, Fantasy, & Horror edited by Laurie Lamson;

Mysteries: Suspense, Crime, Thriller, and Other Mystery Fiction Exercises edited by Sherry Ellis and Laurie Lamson;

and Screenwriting edited by Sherry Ellis and Laurie Lamson;

The Weekend Novelist: A dynamic 52-week program to help you produce a finished novel…one weekend at a time by Robert J. Ray (11/5/12);

The Weekend Novelist Writes a Mystery: From empty page to finished mystery in just 52weekends—A dynamic step-by-step program by Robert J. Ray and Jack Remick (11/5/12);

 

Rules for the Dance: A Handbook for Writing and Reading Metrical Verse by Mary Oliver;

 

The Artist’s Way: A Spiritual Path to Higher Creativity by Julia Cameron (Cheryl recommended it on 2/28/13);

Six-Word Memoirs edited by Larry Smith (9/10/12).

          Useful tools:

                   The Synonym Finder by J. I. Rodale (6/9/14);

                   The Oxford American Writer’s Thesaurus (6/9/14).

For novels:

The 90-Day Novel by Alan Watt (12/31/12; 1/7/13; 2/4/13; 3/4/13; 4/1/13);

Now Write! Fiction with Exercises from Today’s Best Writers and Teachers edited by Sherry Ellis;

You Can Write a Mystery by Gillian Roberts;

You Can Write a Romance by Rita Clay Estrada & Rita Gallagher;

Now Write! Science Fiction, Fantasy, and Horror with Exercises from Today’s Best Writers and Teachers edited by Laurie Lamson.

For poetry:

Poemcrazy: Freeing Your Life with Words by Susan Goldsmith Wooldridge (4/7/14);

 

Rules for the Dance: A Handbook for Writing and Reading Metrical Verse by Mary Oliver;

Poetry from the Inside Out: Finding Your Voice Through the Craft of Poetry by Sandford Lyne (9/23/13).

          For memoirs:

Handling the Truth: On the Writing of Memoir by Beth Kephart—who recommends many other books, (8/26/13);

Now Write! Nonfiction: Memoir, Journalism, and Creative Nonfiction with Exercises from Today’s Best Writers and Teachers edited by Sherry Ellis.

          For screenwriting:

Story: Substance, Structure, Style, and the Principles of Screenwriting by Robert McKee (12/17/12);

The Anatomy of Story: 22 Steps to Becoming a Master Storyteller by John Truby;

Now Write! Screenwriting with Exercises from Today’s Best Writers and Teachers edited by Sherry Ellis and Laurie Lamson;

90-Day Screenplay: A day-by-day guide through the process of getting your screenplay onto the page by Alan Watt;

Writing the Romantic Comedy: From “Cute Meet” to “Joyous Defeat”: How to Write Screenplays That Sell by Billy Mernit.
 

For songwriting:

Songwriting without Boundaries: Lyric Writing Exercises for Finding Your Voice by Pat Pattison;

Writing Better Lyrics: The Essential Guide to Powerful Songwriting Second Edition by Pat Pattison.

 

I’m setting up two classes for myself. I’ll be writing a screenplay and several songs this summer. You can read all about my preparation as well as how my two classes are going and some recommended screenplays in my next four posts.

Pick your genre. Choose your books. Set a schedule. Time to write!

    

Writing Careers Are Possible

From Kate's Writing Crate…

 

        My writing career started when I was an unhappy accountant and I signed up for my first writing class after writing in notebooks and journals for years. I arrived an hour before the evening class started every week as it was close to my office, but far from home. The second person to arrive was always the new owner of a local community magazine—a fortuitous benefit for following my dreams.

When the class session ended, the magazine owner hired another classmate to be the editor of her new second magazine. I signed on as a freelance writer and the proofreading intern. I moved up to assistant editor then editor of one magazine leaving accounting behind forever! Eventually, I became the editor of both magazines.

I still write one to four articles and an essay each month which means the fun of interviewing authors, volunteers at the local senior center and animal shelter; the women's club behind the Clown Town fundraiser; the Rotary Club's annual ALS Race; the Turkey Trot organizers; the National Guard Air Show; Movies on the Beach events; locals bands and choruses; art festivals; an American Red Cross Hero, and people dealing heroically with all kinds of cancer and other health issues including a brave and cheerful five-year-old boy 18 months into chemo and radiation for a brain tumor. He wants to be a police officer when he grows up and mentioned he would like to meet a K-9 team. The local police station and an officer arranged to take him to school in a squad car as well as meet a K-9 officer and his dog.

These articles let residents know about upcoming events as well as about neighbors helping others and those neighbors in need of help. It feels good to be part of a vibrant, caring community. Writing articles makes a difference in people's lives and my own.

I am a writer. I have known that since I learned to read. I was side-tracked into another career as writing isn't revered in this country until you are a bestselling or well-known author.

While being a New York Times' bestselling author (NYTBSA) may be most writers' goal, there are many other writing careers available to us. Even as I was told there was no money in writing, there are millions of publications and web sites that have pages and space that need filling daily, weekly, and monthly.

        Okay, you probably need to write a lot before you get paid so start filling a notebook a month as soon as you can as per Natalie Goldberg in Writing Down the Bones: Freeing the Writer Within. The more you write the more you improve. Also, read Bird By Bird: Some Instructions on Writing and Life by Anne Lamott for inspiration and a reality check.

Writers write so write no matter what!

        Start a writing project—book, essay, article, poem, post, etc. Then finish it!

Blogs are a great way to get going. Start one. Now you have a weekly deadline. Meet it!

For inspiration, read blogs like MegWaiteClayton.com/1stbooks and Kristen Lamb's warriorwriters.wordpress.com.

Take a writing class and/or join or start a writing group. Support and discussions about improving writing are essential.

Read local publications. See if there is space for writers to submit letters, essays, etc. Then submit something or email/call to ask about writing opportunities. Working with editors who give you feedback will improve your writing and get you published.

When you feel ready, go on web sites like Thumbtack to find freelance opportunities across the country. Make sure you complete assignments and turn them in on time. Build a reputation as a writer who works quickly and competently, and editors will contact you with assignments as well as remember you when they move from one publication to another gaining you a larger audience and more money.

Usually the rights to your assigned articles revert to you after publication. Don't forget, you can tweak articles to work for other publications. For example, if you write about a person or event in the northeast for a local publication, Yankee Magazine might be interested in the same topic. Double pay is a good thing!

The Writers' Digest is a helpful resource to find publications interested in your submissions. Why not make the most of your hard work? This also gets you more bylines which then makes it easier to be accepted by other publications.

Agents, editors, and publishers read magazines and blogs. Writers have received representation and book and movie offers based on their work published in these venues.

You never know who is reading your work or where it may lead. The important thing is to write and to keep writing. Then send your work out into the world. If your goal is to be a writer, NYTBSA or otherwise, start writing now!

 

Put the Time In

 

From Kate's Writing Crate…

 

        For most careers, there are educational or experience requirements. You know exactly what it takes to achieve your goals.

        For writers, the career path isn't as clear. Education can help, but it isn't a guarantee. Experience of any kind is a plus, but the reality is you have to write.

        I recommend reading Writing Down the Bones: Freeing the Writer Within by Natalie Goldberg and The War of Art: Break Through the Blocks and Win Your Inner Creative Battles by Stephen Pressfield. Goldberg's book gave me a concrete way to really start writing. Pressfield's book keeps me writing every day.

        Six-Word Memoirs ® are a fun and easy way to begin any writing session if you feel stuck. Visit the website or read one of the books written by writers famous and obscure.

I wish someone had given me this simple advice when I first knew I wanted to be a writer:

 

        To succeed as a writer, you must read and write.

Write. Write. Write.

Read. Read. Read.

Write. Write. Write.

 

If a writing life is your dream, write.

Keep yourself on deadline.

        Fill a spiral notebook a month every month, as recommended in Writing Down the Bones, for years/decades.

        Write a weekly/daily blog.

Build up your life-long word count.

        Write. Write. Write.

       

The hardest part is starting.

Pick up your pen or sit at your computer and write.

Use writing prompts or write Six-Word Memoirs®

        Write about what you love.

        Write. Write. Write.

 

        Carry a notepad at all times.

        Jot down thoughts and observations.

        Make this a habit.

        Write. Write. Write.

 

        Take a writing class.

        Start or join a writing group.

        Enter a writing contest.

        Write. Write. Write.

Then Rewrite. Rewrite. Rewrite.

       

Contact local or national publications or websites for assignments or suggest ideas.

        Submit articles and essays to favorite publications.

Editors always have space to fill.

        Be professional and meet deadlines.

        Write. Write. Write.

        Then Rewrite. Rewrite. Rewrite.

 

        Set a daily word or page count for your book.

Meet your daily word or page count goal.

Write. Write. Write.

Then Rewrite. Rewrite. Rewrite.

 

Put the time in.

It's as easy and as difficult as that.

It's also challenging and fun.

You have a calling.

Answer it.

Write! Write! Write!

 

Filling a Notebook a Month a la Writing Down the Bones by Natalie Goldberg

By Kate Phillips

 

        Now is a good time to start filling a notebook a month as recommended by Natalie Goldberg in her book Writing Down the Bones: Freeing the Writer Within. Yes, it's already March 3, but writers need challenges and deadlines so pick up a notebook or a legal pad if that's what you have and GO!

 

        When I first started doing this, I was excited and nervous, but also committed. I wanted to be a writer and here was an easy writing project.

 

And yet, there were still days I didn't write at all. There were days that I didn't have any idea what to write about when I did pick up my pen. Sometimes I just started writing 'I have nothing to say' repeatedly until I did--and I always did.

 

I filled that first notebook in a month and continued filling monthly notebooks for over a decade. All that practice is why I now  write and edit for a living. And I still fill notebooks, but every other month currently.

 

Writers write if we give ourselves permission, time, and place.

 

As Goldberg states, "Give yourself permission to write the worst junk." The goal is to fill the notebook with ideas, observations, and thoughts. It's not meant for publication so you can relax and write what you want.

 

Since you MUST fill a notebook by the end of every month, you are forced to make time to write. Deadlines are a part of every writer's life. Get used to it now.

 

The place to write is in your notebook, but it's portable so you can have it with you any place you go. There's no excuse not to write in waiting rooms, on public transportation, if you arrive early and/or the person you are meeting is late, in between loads of laundry, during lunch and at breaks. A few minutes here and there add up and so do the pages.

 

There are many benefits to filling a notebook in a month and continuing to do so for years and even decades:

 

Practice makes you a better writer. The more notebooks you fill, the better writer you will become.

 

Seeing  your stack of filled notebooks grow is proof that you are a writer.

 

The satisfaction of meeting your monthly goal is a driving force to continue.

 

You learn to jot things down to capture moments.

 

You can expand on your observations later—even turning them into poems, essays, short stories, books, plays, songs, and articles.

 

You learn to pay attention to conversations you overhear so you can improve the dialogue in your work.

 

You learn to capture details about characters, locations, fashion, cuisine, etc. to ground scenes in your work.

 

Deadlines are not so fearsome when you meet them on a regular basis.

 

It is fun to flip through old notebooks for writing ideas—and to see what interested you back in time.

 

But mostly, filling monthly notebooks keeps you writing no matter what!

 

        Writers write so start writing now!

 

 

How has filling a notebook a month improved your writing?